How to Apply
- What you need to know!
- Applying Online
- Filing Deadlines
- Recruitment and Selection Process
- I'm on the Eligible list. What happens Next?
- Reasonable Accommodations
- Probationary Period
What you need to know!
The easiest and fastest way to file an application is to do it online. To submit an application online, go to the Alameda County employment opportunities page at www.jobaps.com/alameda. There, you can search any job that is currently open by category or by title, or you can just browse through the jobs that are listed in alphabetical order. Click on the job title that interests you. This will open up the job announcement pertaining to the job you have selected. Click on the Apply prompt. Follow the prompt to set up your own account if you are a first-time user or to access your existing account. The instructions online will lead you step by step through the entire application. At the end, you will be asked to certify and submit your application. After you click the Accept button, you will receive a confirmation as proof that your application has been successfully filed.
Please note that once you have created your own account and filed the very first application, you do not need to recreate a new application every time you're applying for a position. Of course, you will be given a chance to review and modify the transmitted information.
All notices related to County recruitments for which you have applied will be delivered via email. To insure you are able to receive these notices, please add @acgov.org and email@example.com as accepted addresses to any email blocking or spam filtering program you may use.
All email notices that are sent to you are also maintained in your personal County of Alameda online application account. You can view your notices by clicking on the "My applications" button on the Current Job Openings page. You are also strongly advised to regularly log into your County of Alameda online application account to review the notices that have been sent to you.
Applicants are responsible for setting their email access to allow for receipt of the County's notices and for accessing and reading notices sent to their online application account as a condition of participation in the application process.
NOTE: All notices are generated through an automated email notification system. Replies to the email box firstname.lastname@example.org are routed to an unmonitored mailbox. If you have questions please go to our website www.jobaps.com/alameda. You may also contact the Human Resources Analyst listed on the recruitment bulletin.
NOTE: User accounts are established for one person only and should not be shared with another person.
- Create an application.
- The application can be used to apply for your job today and any other job you may want to apply for in the future.
- If you do not find a job for which you are interested, you can click "Notify Me of New Jobs" and select any job classification that interests you and you will receive an e-mail when an open recruitment for that new job begins.
Make sure you SAVE each section of your application as you complete it! If you are only able to complete a portion of your application, you can save your work and return later to complete and submit your application. But you must remember to submit your application online before the deadline stated in the recruitment bulletin.
FREQUENTLY ASKED QUESTIONS
Q. Do I have to submit my application on-line?
A. Yes, all Alameda County applications will be accepted on-line. If applying online poses a hardship to any applicant, the Human Resources Analyst listed on the announcement will provide assistance to ensure that applications are submitted by the closing date. Applicants must contact the Human Resources Analyst prior to the closing date to receive assistance.
Q. What if I don't have a computer?
A. You may complete an on-line application at Alameda County Human Resource Services Department located at 1405 Lakeside Drive in Oakland, our office hours are from 8:00 a.m. to 5:00 p.m. Monday-Friday. In addition, most college placement offices, job search agencies, career centers, public libraries and some civic centers have computers and Internet access for their patrons' free use.
Q. What if I don't have email?
A. There are several Internet Service Providers that offer free email accounts. Hotmail and Yahoo are just two of these. Through them or other companies, you can obtain a free email address that you can use to apply. However, don't forget to check your new e-mail account for correspondence from Alameda County Human Resource Services. You should expect to receive a notice regarding the receipt of your application and within a few weeks, a notice explaining your status in the recruitment process which may include an invitation to a written exam and/or interview. Depending on your e-mail inbox settings some of our notices may appear as junk mail/spam.
Q. What will I need to complete an application on-line?
A. It's important for your job applications to be complete and accurate. Regardless of whether you complete an online job application or apply in-person, make sure you have all the information you need handy before you begin the application process.
The information you will need to complete an application for employment:
- Personal Information:
- City, State, Zip Code
- Phone Number
- E-mail Address
- Eligibility to Work in US
- If under age, school work authorization
- Schools/Colleges Attended
- Graduation Date(s)
- Position Applied For Information:
- Title of the job you are applying for
- Hours/days available to work
- When you can start work
- Employment Information:
- Names, addresses, phone numbers of previous employers
- Supervisor's name
- Dates of employment (months and years)
- Reason for Leaving
- List of three references - names, job title or relationship, addresses, phone numbers
- Tips for Completing Job Applications
- Complete all requested information. Don't leave anything blank. If you don't know the details, click the "save" button and continue later.
- Check for spelling and grammatical errors. Proofread your job application form before submitting it.
- List your most recent job first when completing employment information.
- List your most recent education first. Include vocational schools and training programs as well as college and high school.
Complete application packets must be submitted on-line by 5:00 p.m. on the last day for filing, unless otherwise noted in the recruitment bulletin.
A resume is not accepted in lieu of an on-line application. Although you may follow the instructions in the online application to attach a resume to further describe your qualifications, Alameda County requires a completed on-line application form. An incomplete on-line application form, as well as partial information, will result in disqualification. List your complete work record, beginning with your current employer or most recent experience. List each promotion separately. Explain gaps between employment periods. Include volunteer work and military service. Indicate regular hours per week only. Omit overtime hours. Include area code for all telephone numbers. Describe duties as completely as possible. Your on-line application will first be reviewed to ensure that your work experience and educational background meet the minimum requirements for the position. Be sure to present complete and concise information. Incomplete information will result in disqualification.
Recruitment and Selection Process
Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments many be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.
The first step in the examination process is usually a review of all submitted application materials to determine if the information is complete and applicants meet the minimum qualifications stated. The next step in the exam process may include an evaluation of submitted material to identify the "best qualified" applicants based upon the ideal candidate description, including the required competencies and knowledge, skills and abilities for the position. Possession of the minimum qualifications does not always guarantee further advancement in the selection process; only the "best qualified" applicants may advance to the next steps of the examination. The next steps of the examination process comes in many forms and may include written, performance and physical ability tests, oral interviews, or a combination thereof. Examinations may take into account such factors as experience, education, aptitude, capacity, knowledge, skill, character, physical fitness, or any other factor, quality or attribute, including moral character and reputation, that may determine the relative fitness of a competitor to perform the essential functions of the job.
Should a panel interview be included in the examination steps, the interview panel may be comprised of subject matter experts within the organization which may include supervisors and managers from the hiring department; other interviews may be comprised of experts from outside of the organization. The purpose of the interview is to assess your suitability for a position. The primary objectives are to: acquaint interviewer and candidate; learn more about the candidate's background and experience as it relates to the job; and help the candidate understand the position and organization.
Competitive examinations are progressive and applicants who score the highest on each examination step proceed to the next step until an eligible list of the best qualified is established. Candidates are then referred from the eligible list when vacancies arise and are "certified" in rank order to the hiring department. Results of the examination process, ranking on the eligible list, and notice of certification to the hiring department are sent to participating candidates by e-mail.
In cases where there are many vacancies throughout the County, each department may submit a request to "certify the eligible list." We will notify you by email when you have been certified. The certification notice will let you know the name of the department and the location of the current vacant position as well as the next steps to follow in the process. Candidates' names typically remain on eligible lists for one year and are "certified" in rank order to a hiring department only when a vacancy occurs.
Alameda County utilizes the "rule of the five highest scores." This means when a vacancy occurs, the department with the vacancy will interview the candidates with the five highest scores and may select one of them to fill the vacancy. Departments that have already interviewed candidates in any step of the examination process may choose not to interview candidates again for the same position.
We reserve the right to make changes to the announced selection process.
How do I prepare for an Alameda County written exam?
You can usually find study guides, materials, and practice civil service examinations at your local library. To take on-line practice tests through your local library, search out Learning Express for both standard basic skills tests or specialized Civil Service practice exams. To access Learning Express through the Alameda County Library system, you will need an Alameda County Library Card. If you do not have one, you may register for an e-card on line at www.aclibrary.org. When you enter the web site, look for Using your library, and click on get a library card to register for an e-card. Your e-card number will be emailed to you. You can then explore the testing materials in the research feature and click on job service; from there you will find test preparation; click on Learning Express Library. If you are not an Alameda County resident, please search for Learning Express through your local library system.
How do I prepare for an Alameda County Interview?
Behavioral interviewing is a standardized method of interviewing designed to measure how you will perform on the job. The principle behind the technique is the belief that the best indicator of future behavior is past behavior.
During a behavioral interview, you will be asked a series of standardized questions designed to get you to talk about how you handled or responded to certain situations in the past. With each answer, you'll be expected to describe situations from your past and your feelings and observations about them. The interviewer will use this information to assess your proficiency in one or more job-related areas, which may include anything from adaptability to leadership to problem solving. You can expect interviewers to have several follow up questions and probe for details that explore all aspects of a given situation or experience.
Behavioral questions usually begin with a statement like: 'Tell me about a time when...' or 'Can you a describe a situation where...'
The following are some examples of typical behavioral questions and the competencies they demonstrate:
- Describe a difficult problem that you tried to solve. How did you identify the problem? How did you go about trying to solve it? (Demonstrates problem solving)
- Describe a time when you tried to persuade another person to do something that they were not very willing to do. (Demonstrates leadership)
- Describe a time when you decided on your own that something needed to be done, and you took on the task to get it done. (Demonstrates initiative)
Here are some tips to help you prepare:
- Be familiar with the job for which you're being interviewed. Read the advertisement or job description to identify which personal attributes and behaviors are likely to be key success factors for the role. For Client interviews it is advised that you research the company's website and any external information about them from business directories etc.
- Make a note of two or three examples for each personal attribute that will best illustrate your suitability for your target job.
- Be able to draw from a variety of experiences that demonstrate your skills and abilities. A good story can also combine work experience with a non-work experience (shows you can use the skill in a variety of settings). Examples may be from your work experience, your personal life or some social or other situation. Of course a unique work situation story (unless otherwise specifically requested) should take priority. Be as open, expressive and succinct as possible about each experience.
- Let others help you out - use examples of quotes from bosses or customers, i.e., "My boss gave me a good performance review, they liked the way I stepped in to get the job done without being told to." This demonstrates your willingness to accept contribution, your flexibility and teamwork skills.
- Think 'STAR' - Situation or Task, Action and Result. There are several variations of this acronym in the recruiting industry, but all of them are intended to provide structure and focus to your answers. When asked about a type of situation, the interviewer is looking at how you responded to it by via a specific example. Using the STAR model you would break your answer into the three segments of; description of the task, then the action you took, and the final measurable result. This makes it easier for the interviewer to visualize and record your specific behavioral responses to specific events and so gain the best impression of your potential future performance. Prepare at least one STAR response for each personal attribute you may be questioned on. Make sure you don't use the same example for all the attributes.
- Use recent examples. As you will be probed for detail around the situation, it is better to use events in the last 12-18 months as the detail will be clearer in your mind. Be specific as possible about your contribution and the quantitative results achieved. Specific absolute or relative (%) gains in areas such as cost or time savings will give you the interviewer a clearer picture of your abilities. If specific measurable results don't apply to your example, you might explain how it streamlined processes, empowered others or resolved communication or productivity issues.
- Practice telling your stories until they are vivid and concise, one to three minutes long.
- Remember, you are selling your technical AND personal skills. Being able to communicate your adaptability and relatedness at an interview is essential to becoming the leading candidate. This 'story telling practice' is an important preparation tool to assist you in creating a natural flow to your stories so that the interviewer can focus on your potential benefit to the County.
The following are a sample list of behavioral interview questions that cover a variety of competency areas:
- Describe a situation in which you were able to use persuasion to successfully convince someone to see things your way.
- Give me a specific example of a time when you used good judgment and logic in solving a problem.
- Give me an example of a colleague/ vendor/ customer who was hard to communicate with and tell me how you handled it.
- Describe a situation in which you felt it was necessary to break company policy or alter procedures to get things done.
- Tell me about something you've done in your job that was creative. Think of a specific example. Tell me exactly how you handled it.
- Tell me about a time you made a quick decision you were proud of. What was the situation? What action did you take? What was the result?
- Tell me about an important goal you've set in the past and specifically how you accomplished it.
- Do you know the expression 'to roll with the punches'? Tell me about a time when you had to do that.
- When you had to do a job that was particularly uninteresting, how did you deal with it?
- Tell me about a time when an upper level decision of policy change held up your work. How did you handle it?
- Describe a situation in your last job where you could structure your own work schedule. What did you do?
- Tell me about a time when you've stuck to company policy or procedure, when it might have been easier and more effective not to.
- What's been your experience of dealing with poor performance of subordinates? Provide an example.
- Give an example of a time in which you had to be relatively quick in coming to a decision.
- Describe a time when you had to use your written communication skills to get an important point across.
- Give me a specific occasion in which you conformed to a policy with which you did not agree.
- Tell me about a time when you had to go above and beyond the call of duty in order to get a job done.
- Sometimes it's easy to get in "over your head." Describe a situation where you had to request help or assistance on a project or assignment.
- Describe a situation in which you had to arrive at a compromise or guide others to a compromise.
- We can sometimes identify a small problem and fix it before it becomes a major problem. Give an example(s) of how you have done this.
I'm on the Eligible List. What Happens Next?
Once you have successfully completed the selection process, your name will be placed onto an eligible list for the current vacancy and other Countywide vacancies for jobs utilizing the same title and competencies.
In cases where there are many vacancies throughout the County, each department may submit a request to "certify the eligible list." We will notify you by email when you have been certified. The certification notice will let you know the name of the department and the location of the current vacant position as well as the next steps in the process. Candidates' names typically remain on eligible lists for one year and are "certified" in rank order to a hiring department when a vacancy occurs.
Alameda County utilizes the "rule of the five highest scores." This means when a vacancy occurs, the department with the vacancy will first consider those candidates with the five highest scores who have been certified and may select one of them to fill the vacancy. Departments that have already interviewed candidates may choose to immediately make a selection from the certified list and not interview candidates again for the same position.
The Human Resource Services Department will make reasonable efforts in the examination process to accommodate qualified individuals with mental and physical disabilities, and/or medical conditions in accordance/compliance with the State Fair Employment Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) of 1990, and Alameda County Resolution No. R-83-773. To request reasonable accommodation, you must notify the Human Resource Representative listed on the job announcement as soon as possible and before the last day to file, in order to make necessary arrangements during each step of the examination process.
Alameda County Human Resources Services will require documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a permanent disability pursuant to the U.S. Equal Employment Opportunity Commission's statute of the Americans with Disability Act of 1990, as amended, and/or the California Department of Fair Employment and Housing (DFEH) Act.
Alameda County Human Resources Services requires that applicants complete a Request for Reasonable Accommodation Applicant or Candidate Form (PDF - 92.7kB) * which can be found on our website at www.acgov.org/hrs/divisions/dp/forms.htm. (PDF - 92.7kB) * The form requires that applicants indicate the requested accommodation and provide supporting documentation from either a licensed health care official (which can include: medical doctors, psychologists, nurses, physical therapists, occupational therapists, speech therapists, vocational rehabilitation specialists) or licensed mental health professionals.
Please be advised that documentation will be reviewed upon receipt in the Human Resources Services Office. Once a determination has been made with respect to the request for reasonable accommodation, applicants will be advised of the determination. Reasonable accommodation requests are kept confidential within the Human Resources Services Department and are not attached to the employment application packet that is forwarded to the hiring authority.
County employees must satisfactorily serve at least a six-month probation period before permanent status is attained. The length of the probationary period varies and the hiring department can advise prospective employees of the specific period of probation associated with the job classification.
All new County employees will be fingerprinted. A conviction record will not necessarily disqualify an applicant or employee. Each case will be given individual consideration, based on job-relatedness. Any record of conviction(s) will be reviewed and may result in a request for additional information or termination if warranted.
All prospective employees must pass a medical examination before beginning employment. For positions that require a commercial driver's license and the performance of functions defined as "safety sensitive," Federal law and County policy require the examination include a drug screening process.
* Portable Document Format (PDF) file requires the free Adobe Reader.